Products

Proper management of your facility's on-site product data is crucial for accurate Tier II reporting. This article serves as your comprehensive guide to managing and editing your facility's product inventory within Encamp. It covers navigation through the products table and the procedures for adding, editing, and removing products.

1. Hide Products: Remove non-reportable products for a streamlined view. Refer to the Products Not Reported section for details.

2. Search Bar: Quickly find products by the Product Name or Alternate ID. Note: searches are restricted to products already added to your report.

3. Products on the Report: This section lists all products associated with your report, and their information, including:

4. Add Product Button: Add a new product to the report from the product catalog (learn more in the Adding a Product to a Report section below).

5. Bulk Edit Products: Edit multiple products on your report using an Excel spreadsheet instead of the user interface. Find detailed instructions in the Bulk Edit Products in Excel section below.

Upon opening your report, you'll see that products reported in the previous year are prepopulated and ready for editing. However, you might need to add new products or remove existing ones from your Tier II report. Here's how:

Step 1: Click the Add New button, search for the desired product, select it, then click Add Product. You can add multiple products simultaneously by selecting multiple checkboxes.

Step 2: Click on the newly added product to edit the reportable information. Required fields are clearly marked.

Step 3: Click Save when you are finished.

Step 1: Click the product you want to edit in the Product table.

Step 2: Edit the desired information.

Step 3: Click Save.

Step 1: Click the product you want to remove in the Product table.

Step 2: Click the Remove Product button.

You can add any number of additional storage locations by clicking the Add storage location button within the Locations section.

To delete an existing storage location, click the Delete location button associated with that specific location.

This section provides an in-depth breakdown of each section on the Individual Product screen and its intended use. Regulatory guidance is also offered for each field to ensure accurate data completion.

Here's a breakdown of each section on the Individual Product screen and its purpose:

Due to the variability of state requirements, regulatory guidance on each field is not provided within the Knowledge Base. Instead, most state fields will have an associated tooltip denoted by a question mark. Hover over the tooltip to access guidance on completing the field.

Encamp allows any product from your catalog to be added to a report and edited on the Product screen, regardless of its quantity or properties. By default, however, Encamp will only include a product on the submitted report if it meets the following criteria:

Reporting of a product that does not meet both of these criteria is voluntary from a regulatory perspective. In all jurisdictions, a product that does not exceed the reporting threshold does not need to be included in the Tier II report. Similarly, a product that does not have any hazards is not considered a hazardous material under OSHA’s Hazardous Communications Statement (HCS). Only products that are considered hazardous materials under the HCS are required to be included on Tier II reports.

The gif below demonstrates these key concepts:

Encamp also provides an option to report any product regardless of whether it has a hazard or exceeds a reporting threshold. Follow these steps to mark a product as always reporting:

Step 1: Click the row of the product in the Product table.

Step 2: Check the “Always report this product..” box.

Step 3: Click Save.

Building on the previous example, the gif below demonstrates:

Encamp offers convenient functionality that allows you to edit your facility-level product inventory using an Excel spreadsheet instead of through the user interface. This may be more convenient if products and quantities are needing to be edited in bulk, rather than individually. This section will guide you through the steps to access and utilize this feature:

Step 1: On the Product screen, click the three vertical dots, and click Edit products in Excel.

Step 2: Click Generate Template, which will generate an Excel spreadsheet template that reflects your report’s product inventory.

Step 3: Once the template is generated, click on the Download Template button to download the Excel spreadsheet.

Step 4: Within the spreadsheet, you will find two tabs: "Products" and "Storage Locations." In the "Products" tab, update quantities, amounts, or any other necessary information for your products. Similarly, in the "Storage Locations" tab, make any required changes to the storage locations associated with your products.

You have the flexibility to sort products alphabetically, copy and paste data from other spreadsheets, and add or remove products as needed.

Step 5: Once all changes have been made, upload the modified spreadsheet into the designated area within the Edit products in Excel modal (you may have to repeat Step 1).

When it comes to managing the products and their quantities on your Tier II reports, Encamp offers flexibility with units beyond pounds. In situations where different units are more convenient or necessary, such as gallons or barrels, Encamp allows you to input data using these units. By providing the density for a product in the Encamp product catalog, you unlock additional unit options for data input, allowing you to toggle between pounds and gallons, for example.

Encamp's intelligent platform ensures that the correct unit is selected when submitting your data within the reporting portal. For an in-depth discussion of how the Encamp platform handles units, read this Units & Conversions article.