Use this email template to inform your organization’s business leaders and managers about Encamp. This includes information to help them get up to speed and prepare their teams. You can send this email after you have accessed Encamp. Just access the template then copy and paste the content into an email!

Subject Line: Coming Soon: Encamp Software Roll-Out!

Dear Team Leaders, 

We're pleased to announce the introduction of a new software platform that we're confident will enhance our productivity and streamline our operations. After extensive research and comparison, we've selected Encamp which we believe will best serve our current Tier II reporting needs and adapt to our future growth.

In the coming weeks, we'll be transitioning to this new system. Our commitment is to ensure that this change is smooth, and training and support are available to everyone.

Here's a brief overview of the implementation process:

Phase 1: Kick-Off and Planning

This phase begins next week and will primarily involve project planning and setting the groundwork for the upcoming phases.

Phase 2: Training

A series of training sessions will be arranged for all impacted team members. These sessions will provide you with an understanding of the new software and equip you with the skills to use it effectively. Dates and times for these sessions will be shared shortly.

Phase 3: Implementation

Upon completion of training, we'll officially transition to the new platform. Encamp’s Support team will be on hand to assist with any issues that may arise during this transition period.

Phase 4: Review and Adjust

After implementation, we will review the process, address any questions, and make necessary adjustments to optimize the software for our specific needs.

What can you do to help us get started?

Encamp requires your credentials in order to interact with State Portals. This integration is the key to importing prior year submissions into Encamp as well as submitting prepared reports and notifications back to these portals. By doing so, it simplifies your compliance reporting, reducing the need for manual data transfer and ensuring accurate and timely reporting.

Please reply to this email with the following information:

We understand that change can be challenging, but we believe in the potential benefits this new software platform holds for our organization. Your cooperation, patience, and feedback will be invaluable during this period of transition.

More information will be provided as we progress. In the meantime, check out this short video to learn more about Encamp.

Thank you for your continued commitment to our team's success. We look forward to embarking on this exciting journey with all of you!

Best,

[Your Name]
[Your Position]