Basic Information

This article will detail the various fields found within the Basic Information section of a Tier II report in Encamp. We will explain the meaning of each field and how to properly complete them, with fictitious facility examples for better understanding.

The Basic Information section of the Tier II report gathers general data about the reporting facility, including its location and operations. Since this section collects static information, it’s unlikely that any of this information will change from year to year.

The specific name of the facility storing the chemicals. Ideally, this should be consistent with previous reports, align with the name on environmental permits, and be distinct from other facilities within your organization.

The full legal name of the company that owns or operates the facility. If there's a parent company, it's typically the operating company's name that should be mentioned here.

The division within a facility responsible for hazardous chemical management. This may not apply to all organizations and can be left blank or marked as “N/A” if required in that jurisdiction.

The actual location of the facility reporting hazardous chemicals. This should be a physical address, not a P.O. Box. If no street address is available, alternatives include:

The geographic coordinates of the facility's physical location. The coordinates should ideally represent the geographic center of the facility.

The primary contact number for the facility, typically the main line or the front desk number.

The phone number that can be reached at all hours, 24/7, crucial for emergency response situations. It could be a security office number, a designated emergency response person's phone number, or an answering service that can route calls appropriately outside of normal business hours.

The address where the facility owner/operator wishes to receive correspondence related to the report. The mailing address may be different from the facility address.

The mailing address should also include Building Name, Room Number, Floor Number, etc., if applicable. P.O. Boxes are allowed.

The estimated maximum number of occupants at the facility at any given time. This includes full-time and part-time employees, contractors, vendors, and others.

If there is a maximum occupancy rating given by a local official, this might be a useful guide, but it's not required to use this number.

This refers to whether the facility operates without personnel present regularly. An unmanned facility often refers to a location where operations are either automated or remotely controlled. This could include facilities such as automated warehouses, pumping stations, relay stations, and others that don't require personnel to be physically present for the facility to function.

Answering yes to this question implies that the site does not have regular staff on-site during its operating hours, while answering no implies that personnel are regularly present on-site.

The fire department that would typically respond to a fire or other emergency at your facility. Identifying the correct fire district is critical as it helps to ensure that the appropriate local emergency response agency receives the Tier II report.

The local organization that is responsible for developing an emergency response plan, reviewing it at least annually, and providing information about chemicals in the community to citizens. Encamp will submit a report to the LEPC selected here.

LEPCs are commonly organized at the county level - meaning you would need to select the LEPC that corresponds to the county the facility is located in. However, there are several states where the organization is less clear; additionally, LEPCs may be re-organized any given year.

If you need assistance determining what to select for this field, reach out to your SERC contact, your Customer Success Manager or support@encamp.com.

The unique nine-digit identification number assigned by Dun & Bradstreet (D&B) to a single business entity. A D&B Number is typically assigned to a business entity at a unique geographic location. If the owner or operator has multiple facilities at different locations, each facility could potentially have its own unique number.

If you're unsure of your business's D&B Number, do the following:

Step 1: Visit the Dun & Bradstreet website.

Step 2: Look for a link or an option that says "Find a D-U-N-S Number" or similar.

Step 3: You'll be asked to enter your business information like name and location.

Step 4: The site will then search for your business in its database and provide you with your D&B Number if it finds a match.

If your business does not have a Dun & Bradstreet Number, you can leave this blank or input “N/A” (if the field is required in that jurisdiction).

The North American Industry Classification System (NAICS) code that is used to identify the industry sector to which the reporting facility belongs. The NAICS code helps government agencies, emergency responders, and community members understand the nature of the business operations at a facility.

You can find the North American Industry Classification System (NAICS) code that applies to your facility by using the NAICS search tool provided by the U.S. Census Bureau.

To use the search tool, do the following:

Step 1: Go to the Census Bureau's NAICS main page

Step 2: Click on 2022 NAICS Search in the left-hand menu

Step 3: Enter either a keyword related to your business in the search bar or browse through the NAICS code hierarchy to find the code that best describes your business activity.

The examples provided here are for a hypothetical warehouse located in Indianapolis, Indiana: