Filing Fees

Dealing with the intricacies of environmental reporting can be daunting, particularly when faced with various filing fees assessed throughout the reporting process. As the number of facilities you manage expands, so does the complexity of managing the corresponding fee payments.

In this article, we will explain how Encamp manages this process on your behalf.

The characteristics and requirements of Tier II filing fees can significantly vary based on the report's location. These fees can be levied by the State Emergency Response Commission (SERC), the Local Emergency Planning Committee (LEPC), or even the local Fire Department. The methods of payment also differ, with some jurisdictions requiring credit card payments and others accepting checks. Additionally, fees can be a flat rate or calculated based on various factors such as the number of chemicals reported, the number of employees, or even the size of the facility.

The timeline for collecting these fees also varies. Some jurisdictions collect the fees at the time of report submission, while others assess the fees later, often mailing an invoice weeks or even months after the fact. In certain cases, no invoice is sent, leaving the facility responsible for knowing that a payment is due and for calculating the correct amount.

Regardless of the specific requirements, Encamp handles the payment of these fees on your behalf, either via automated processes or through our dedicated reporting specialists.

Maintaining thorough documentation is a critical aspect of the reporting process. A Tier II report, even if submitted correctly and on time, may be considered incomplete, and a facility might be deemed out of compliance if the associated fee payment is not made. To ensure compliance, it's crucial to retain all documentation verifying that any required payments were made.

All records related to payments, including invoices, credit card payment receipts, or copies of checks, are systematically uploaded back into the Encamp platform. These records can be accessed in two places:

We understand that tracking and reconciling multiple payments can be complex and time-consuming. Therefore, we consolidate all the filing fees and invoice them back to you as a lump sum at a later date. This approach simplifies your expense tracking related to the reporting process. If needed, we can further break down these fees by facility.